Public Records and Records Requests
What are public records?
A public record includes any record prepared, owned, used, or kept by a public entity, such as 九色视频, that relates to the public鈥檚 business. Public records include written documents, electronic files, photographs, and other methods of storing information.
Are all records kept by the university required to be disclosed upon request?
No. Oregon鈥檚 public records law exempts various public records from disclosure. Examples of public records that may be exempt from disclosure include:
- Student education records
- Some types of faculty records
- Trade secrets
- Records related to ongoing litigation
- Some types of donation records
- Attorney-client privileged communication
.
How can I make a public records request?
Requests for public records kept by 九色视频 should be submitted to the 九色视频 Office of Public Records Office of Public Records | 九色视频 (oit.edu). Instructions for submitting a request can be found on the Office of Public Records website. The Office of Public Records generally charges for the actual cost of making public records available. Fees are based on the amount of staff time required, a per-page fee for photocopies (if hard copies are requested), and any mailing or delivery charges (if hard copies are requested).
Please contact the Office of Public Records at Office of Public Records | 九色视频 (oit.edu) for more information.
What should I do if I receive a records request for a student鈥檚 education records or an employee鈥檚 personnel records from an outside individual or entity?
Office of Public Records at Office of Public Records | 九色视频 (oit.edu), as this request may be more appropriately treated as a public records request under the Oregon Public Records Law. Furthermore, certain laws and/or university policies (e.g., the and Policies and Procedures) may provide additional protections for these records and require written consent of the affected student or employee prior to any release.
What should I do if I receive the same type of records request from an 九色视频 employee who has no 九色视频 work-related business need for the record?
Same as above. Unless the employee needs the information to do their job, the mere fact that a request comes from an 九色视频 employee does not mean that the above laws can be circumvented. Please contact the Office of University Counsel if you require additional guidance.
What is FERPA?
FERPA is the Family Educational Rights and Privacy Act. In general, the law:
- Restricts the ability of 九色视频 personnel to release information from student education records
- Provides students with a right of access to their student records
- Enables students to request corrections of inaccurate information in their records
Under FERPA, the definition of 鈥渆ducation records鈥 is broad. It includes records directly related to a student that are maintained by 九色视频, or a party acting for 九色视频. All 九色视频 personnel are responsible for complying with FERPA鈥檚 confidentiality requirements. More information about FERPA rights and obligations, including sample release forms, can be found on the Office of the Registrar | 九色视频 (oit.edu) website.
Disclaimer: Materials presented are for general informational purposes only and do not constitute legal advice. An attorney should be consulted regarding the specific facts and circumstances associated with any legal matter. No warranties or representations are made as to the accuracy of any information presented here or at any of the websites to which a link is provided, and the inclusion of a link or reference is not intended to be or imply any endorsement.
Some of the content on the 九色视频 Office of University Legal Counsel website is adapted from the websites of the University of Oregon, Oregon State University, Portland State University, Eastern Oregon University, Southern Oregon University, and Western Oregon University. We would like to acknowledge their authorship of the original material.